Skip to main content

Our Terms of Ethics

You are: home > community > our terms of ethics

 

The meetings, events and accommodation industry strives towards being an inclusive industry, built on respectful relationships which are ethical and sustainable.  As a global industry we are truly multicultural.

Although our membership represents a wide range of businesses, we are united in our approach to inclusion and this forms a significant aspect of the Terms of Ethics.  

Therefore, we have evolved our eight-point charter of the Terms of Ethics*

  1. The Association’s Diversity, Equity & Inclusion (DEI) Board will lead and support the Terms of Ethics. The DEI Board will be governed by the main Board.
  2. We continue to commit to ensuring that activities reflect ethical values of honesty, trust, fairness and transparency. The Association will not tolerate corruption, bribery and unfair anti-competitive activity, and insists on integrity in all aspects of its business and from all those it does business with.
  3. The Association and its Board of Directors shall act in an ethical, honest and professional way in all business dealings and may not offer, give or receive any gift or payment which is, or may be construed as, a bribe. Any demand for or offer of a bribe or inducement to act in any way contrary to these principles will be rejected immediately.
  4. The Association requests that each of its members similarly act in an ethical, honest and professional way in all of their business dealings and will not offer, give or receive any gift or payment which is, or may be construed as a bribe, adhering to the UK Bribery Act 2010.
  5. Members will ensure diversity, inclusion, and equal opportunities in the workplace, and their supply chain, adhering to the Equality Act 2010.
  6. The Association will not condone the giving or receiving of gifts, hospitality or favours that could be interpreted as an attempt at bribery.
  7. Members shall always act with financial integrity. Members must not enter into business dealings and contracts with other members while under the knowledge of substantial financial risk and stability to their own business and thus knowingly causing risk to the members they are dealing with.
  8. It is recommended that a mental health champion be appointed in all member organisations and that members are aware of the Association endorsed Eventwell Manifesto to ensure employees have access to appropriate resources and support, to raise awareness and sustain positive wellbeing within the workplace.

How do we achieve this together?

  • As a ‘Future Fit’ association, we are creating an environment where diversity can flourish and help to continuously improve the industry from within. Through ensuring our Terms of Ethics are understood and upheld by all members, we are an association where individuals can be who they whilst achieving their full potential.
  • We will publish our Diversity, Equity & Inclusion statement on our website:

“ We are a diverse association which opposes discrimination, inequality, and injustice and we are proud to represent and promote equal opportunities and equality for all.”

  • Our events, marketing and content will encompass and demonstrate diversity and inclusivity in all aspects, including our supply chain.
  • We continually recognise the importance of mental health, wellbeing, as well as supporting both hidden and visible disabilities in all aspects of the industry, making it a safe space for everyone to feel comfortable and valued, and ensure that their contribution and skills are not lost.
  • We ask that members unite to achieve these objectives and ambitions through advocating and maintaining our Terms of Ethics, which includes the DEI Statement, Ethical Labour Standards, and Ethical Environmental Standards.

How you can proudly confirm your business adheres to the Terms of Ethics?

As an active and practicing member, the Terms of Ethics are to be used to support your business policies in pitches, RFPs and proposals. This demonstrates commitment to the Terms, and best endeavours of upholding them at all times.

The below badge can be displayed on all collateral and used within RFPS:

 

The Terms of Ethics:

Confidentiality

  • The confidentiality of information exchanged in the course of business between our members must be respected and never be used for illegal purposes or for individual gain. False information must not be given in the course of commercial negotiations.

Employment

  • All employees shall be free to choose their employment and shall not be forced to work against their will.
  • There is no forced, bonded or involuntary prison labour.
  • Workers are not required to lodge ‘deposits’ or their identity papers with their employer and are free to leave their employer after reasonable notice.

Working conditions are safe and hygienic

  • A safe and hygienic working environment shall be provided bearing in mind the prevailing knowledge of the industry and of any specific hazards.
  • Members will adhere to the Workplace Health, Safety and Welfare regulations 1992 and ensure a clean working environment compliant with current government guidelines
  • Members will adhere to government guidance on premises occupancies and adhere to social distancing guidelines where and when in force.
  • Personal protective equipment will be available to employees in line with government guidelines. Where necessary, appropriate training on how to use this will be provided.

Wages

  • Wages and benefits paid for a standard working week meet at a minimum, national legal standards or industry benchmark standards, whichever is higher.
  • All workers shall be provided with written and comprehensible information about their employment conditions in respect to wages before they enter employment and about the particulars of their wages for the pay period concerned each time that they are paid.

Working hours

  • Working hours comply with national laws and benchmark industry standards, whichever affords greater protection.
  • Members should promote a flexible working pattern in line with business requirements and employee welfare, and subject to government guidelines.
  • Overtime shall be voluntary, shall not exceed the maximum legally permitted number of hours.
  • Implementation of overtime and rate of pay will always comply with national legislation in place.
  • Appropriate safeguards are taken to protect the workers’ health and safety.

No child labour

  • No child under the age of 16 shall be employed in a role which does not comply with the relevant International Labour Organization (ILO) standards or any work that is likely to be hazardous or to interfere with the child’s or young person’s education or to be harmful to their health or physical, mental, spiritual, moral or social development.

No discrimination is practiced

  • There is no discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, caste, national origin, religion, age, disability (visible and non-visible), gender, marital or civil partnership status, sexual orientation, religious or philosophical belief, pregnancy or maternity, gender re-assignment, union membership or political affiliation.
  • Members must ensure they provide an environment where employees are treated with respect, courtesy and fairness, promoting equal opportunities for all.
  • Members will recognise initiatives with the aim of forwarding diversity & inclusion, for example the Sunflower Lanyard which represents hidden disabilities.

Modern Slavery

  • Members must ensure they are not directly engaged in slavery, servitude, forced and compulsory labour or human trafficking and must comply with all anti-slavery and human trafficking laws, statutes, regulations and codes from time to time in force including but not limited to the Modern Slavery Act 2015.
  • Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation shall be prohibited.
  • Members must take steps they consider reasonable and proportionate, having regard to the nature of their business, to identify potential high and medium risks of slavery, servitude, forced and compulsory labour or human trafficking in their supply chains.
  • To the extent it is commercially practicable members should use their buying power to influence their suppliers from such prohibited activities.

Environment

  • Members shall comply with all applicable environmental laws, regulations and standards and have robust processes in place to identify and eliminate potential hazards to the environment.
  • Additionally, members should seek to minimise their impact on the environment by energy conservation, recycling and appropriate disposal of waste.

 

---------------------------------------------

 

The Terms of Ethics are a conditional Term of Membership for the Association.

 

*NB: The Association Board reserves the rights to amend the Terms of Ethics, during a membership year and any changes will be clearly communicated to members.