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STANDARD TERMS AND CONDITIONS FOR PURCHASE OF GOODS AND/OR SERVICES by The Hotel Booking Agents Association (HBAA)

1 DEFINITIONS

In this document the following words shall have the following meanings:

1.1 “Agreement” means these Terms and Conditions together with the terms of any applicable Purchase Order;

1.2 “Buyer” means The Hotel Booking Agents Association (HBAA)

1.3 “Purchase Order” means the authorisation code which includes or is attached to a statement of work describing the goods and/or services to be provided by the Supplier and which provides a maximum value payable by the Buyer to the Supplier;

1.4 “Supplier” means the organisation or person who supplies goods and/or services to the Buyer;

1.5 “Supplier Personnel” means any employee or contractor supplied by the Supplier to provide services.

2 GENERAL

2.1 These Terms and Conditions shall apply to all contracts for the supply of goods and/or services by the Supplier pursuant to one or more Purchase Order, provided the purchase is valued at over £500.00 excluding VAT.

2.2 Where it is agreed that the Supplier shall supply goods and/or services, the goods and/or services to be supplied, the price payable and any other special terms agreed between the parties shall be set out in the statement of work. All Purchase Orders shall be subject to these Terms and Conditions.

2.3 No changes or variations to these Terms and Conditions or any Purchase Order shall be effective unless agreed in writing between the parties.

3 PRICE AND PAYMENT

3.1 The price and any taxes and expenses for the goods and/or services shall be as specified in the Purchase Order.

3.2 The Buyer shall not be responsible for any expenses, charges or price other than those set out in the Purchase Order.

3.3 If the parties agree that the Supplier is to provide goods and/or services or resources in addition to those specified in a Purchase Order, then such agreement will be reflected in a further Purchase Order, which will be deemed incorporated into this Agreement.

3.4 Once a Purchase Order has been agreed by the Buyer the price for the goods and/or services shall be fixed.

4 DELIVERY

4.1 Delivery of the goods shall be made to such location as the Buyer shall direct. Carriage shall be paid for by the supplier. Any time agreed between the parties for such delivery shall be of the essence of the Agreement and the Buyer shall be entitled to cancel, without notice, the whole or any part of this Agreement if this Clause is not complied with by the Supplier.

4.2 The Buyer shall be entitled to recover damages from the Supplier for any loss caused as a result of the Supplier’s failure to deliver the goods and/or as a result of the cancellation of the whole or part of the contract.

5 TITLE

5.1 The Supplier warrants that it has good title to the goods and that it will transfer such title as it may have in the goods to the Buyer pursuant to Clause 6.2.

5.2 Title in the goods will pass to the Buyer when the goods are unconditionally appropriated (by either party or by or with the consent of either party) to this Agreement, or on delivery to the Buyer, whichever happens first.

6 RISK

The goods will be and shall remain at the Supplier’s risk until such time as they are delivered to the Buyer (or at his direction), and are found to be in accordance with the requirements of this Agreement. It shall be the duty of the Supplier at all times to maintain a contract of insurance over the goods and, on request from the Buyer, to assign to the Buyer the benefits of such insurance.

 

7 STATUS AND LIABILITIES

7.1 It is expressly understood that neither the Supplier nor the Supplier Personnel have the authority to act as agent for the Buyer or to contract on the Buyer’s behalf.

7.2 The Supplier Personnel shall at no time be deemed to be employed or otherwise engaged by the Buyer.

7.3 The Supplier shall, and shall procure that the Supplier Personnel shall, comply with all applicable statutes, rules and regulations in providing the services, including all immigration and employment requirements imposed by any applicable jurisdiction, and the Supplier shall indemnify and hold harmless the Buyer from damages arising out of any failure to do so.

8 TERMINATION

8.1 The Buyer may terminate this Agreement for any reason by providing 15 days prior written notice to the Supplier.

8.2 The Buyer may terminate this Agreement with immediate effect by providing written notice to the Supplier if:

8.2.1 the Supplier or the Supplier Personnel commit any material or persistent breach of this Agreement;

8.2.2 the Supplier fails to or refuses after written warning to procure that the Supplier Personnel provide the services properly required of them in accordance with this Agreement;

9 INDEMNITY

The Supplier agrees to indemnify the Buyer against all claims, costs and expenses which the Buyer may incur and which arise, directly or indirectly, from the Supplier’s breach of any of its obligations under this Agreement.

10 INTELLECTUAL PROPERTY RIGHTS

All Intellectual Property Rights produced from or arising as a result of the performance of this Agreement shall, so far as not already vested, become the absolute property of the Buyer, and the Supplier shall do all that is reasonably necessary to ensure that such rights vest in the Buyer by the execution of appropriate instruments or the making of agreements with third parties.

11 FORCE MAJEURE

The Buyer shall not be liable for any delay or failure to perform any of its obligations under this Agreement if the delay or failure results from events or circumstances beyond its reasonable control, including but not limited to acts of God, strikes, lock outs, accidents, war, fire, flood or industrial disputes, and the Buyer shall be entitled to a reasonable extension of its obligations.

12 RELATIONSHIP OF PARTIES

Nothing in this Agreement shall be construed as establishing or implying any partnership or joint venture between the parties and nothing in this Agreement shall be deemed to construe either of the parties as the agent of the other.

13 ASSIGNMENT

The Supplier shall not be entitled to assign its rights or obligations or delegate its duties under this Agreement without the prior written consent of the Buyer.

14 SEVERABILITY

If any provision of this Agreement is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction such provision shall be severed and the remainder of the provisions herein shall continue in full force and effect as if this Agreement had been agreed with the invalid illegal or unenforceable provision eliminated.

15 GOVERNING LAW AND JURISDICTION

This Agreement shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.

(Version: July 2009)

Registered Address: Harbour Court, Compass Road, North Harbour, Portsmouth, PO6 4ST.

Company Registration Number 03442834